Background Checks in Colorado: How It Works & How To Get

In Colorado, background checks are more than just paperwork—they're crucial in many everyday activities, like landing a job, renting your dream apartment, or even buying a firearm. 

Ever wondered what's involved in this process or why it's so crucial? You're in the right place. This guide will walk you through the ins and outs of background checks in Colorado, breaking down why they matter and how you can manage them. 

What Is a Background Check

A background check is a thorough investigation into a person's history, primarily to verify their claims and assess their reliability. This process typically involves:

• Examining criminal records
• Employment history
• Education
• Other public records

It is critical in various decision-making scenarios, such as employment, housing rentals, and firearm purchases. 

A background check aims to ensure safety, verify the accuracy of information individuals provide, and mitigate risks associated with fraudulent activities or other concerns. By conducting background checks, employers, landlords, and individuals can make informed decisions based on comprehensive and verified data.

How Far Back Do Background Checks Go in Colorado

 

The Fair Credit Reporting Act (FCRA) sets a 7-year limit for background checks on non-conviction information, such as arrests, civil judgments, and credit history. Criminal checks through the Colorado Bureau of Investigation (CBI) also adhere to this seven-year rule, ensuring decisions are based on recent and relevant information.

What Show Up on a Background Check in Colorado

When someone runs a background check on you in Colorado, they look into several key areas of your past to make informed decisions.

Criminal Records

Criminal background checks in Colorado focus on the past seven years, although there are exceptions to this rule. This includes convictions, arrests, and any pending criminal cases. The idea is to give employers or landlords a sense of your legal history without going too far back into your past.

Employment History

Your work history is also on display, verifying your employment claims. This part of the check confirms where you've worked, the roles you've held, and sometimes, the reasons for leaving your previous jobs. It's about matching your resume to reality.

Motor Vehicle Report (MVR) Checks

If driving is part of the job, your driving record will be scrutinized. This includes traffic violations, DUIs, and license suspensions within the state's look-back period. It's crucial for roles that require you to be on the road.

Professional License Verification

Lastly, these will be verified if you claim to hold professional licenses. This ensures that you're qualified for the positions you're applying for, especially in fields like healthcare, law, or education, where certifications are mandatory.

Colorado Background Check Laws for Employment

Colorado's employment landscape is shaped by progressive "Ban the Box" laws that ensure fair hiring practices. These laws restrict employers from asking about an applicant's criminal history early in the hiring process, aiming to give all candidates a fair chance at employment, regardless of past criminal records.

Key Points of Colorado’s Ban-the-Box Laws:

Colorado Employment Opportunity Act: Limits employers' ability to conduct credit checks on job candidates unless it's substantially related to the job or required by law. This applies to employers with four or more employees.

Equal Pay for Equal Work Act: Prohibits employers from inquiring about a candidate's salary history, addressing wage discrimination.

House Bill 12-1263 & The Colorado Chance to Compete Act: These laws specifically target the use of criminal background checks in the hiring process. The Colorado Chance to Compete Act initially applied to employers with 11 or more employees, prohibiting them from asking about criminal history on initial job applications. This has been expanded to include all employers, regardless of size. The laws outline that:

• Job advertisements and applications cannot state that individuals with criminal records may not apply.
• Background checks are delayed until the applicant is a finalist or a conditional offer of employment is made.
• Decisions cannot be based on arrest records or non-convictions, and considerations around convictions must be job-relevant.

These regulations are part of Colorado's commitment to fair hiring practices, ensuring that all candidates are evaluated based on their skills and qualifications, not their past.

For more detailed information on Colorado's Ban the Box laws and guidelines for employers, please visit the Colorado Department of Labor and Employment website. 

What Disqualifies Applicants From a Colorado Background Check?

Here's a straightforward look at factors that could disqualify you:

 

• Violent Felony Convictions: In Colorado, certain positions, especially within healthcare and education, draw a hard line at violent felony convictions. This includes serious offenses like homicide, with no time limit on how far back this disqualification can reach​​.

 

• Licensure Requirements: For professions requiring a license, disqualification can stem from a lack of U.S. citizenship, lawful presence in the U.S., or having disqualifying offenses on your record. These criteria ensure that licensure aligns with legal and professional standards​​.

 

• Social Services Positions: Applying for Colorado Department of Human Services roles? Certain convictions can bar you from employment, especially if the position involves vulnerable populations​​.

 

• Arrests, Convictions, and Non-Convictions: Under Colorado's ban-the-box laws, while initial application forms cannot inquire about your criminal history, certain convictions or non-convictions could influence employment decisions later. The nature of the conviction, its relevance to the job, and evidence of rehabilitation are considered​​.

Understanding these disqualifying factors is key to getting through your application process in Colorado. Being informed helps you prepare better and present your qualifications in the best light.

Colorado County Resources

Let's explore a few key counties, highlighting what makes them special and where you can find more official information.

Adams County

Adams County, stretching north and east of Denver, is a vibrant part of the greater Denver metropolitan area. It's home to Thornton and Westminster, with Aurora straddling Adams, Arapahoe, and Douglas counties. The Rocky Mountain Arsenal Wildlife Refuge offers a sanctuary amidst the county's bustling activity. For more details on public records or services, visit the Adams County Official Website.

Arapahoe County

As Colorado's first county, Arapahoe County is rich in history and population, with Centennial and Englewood among its largest cities. The county prides itself on balancing its historical roots with modern development. Information on public records can be found on the Arapahoe County Official Website.

Boulder County

Thanks to the University of Colorado Boulder, Boulder County stands out with its scenic beauty and educational prominence. Boulder's unique character is defined by its location in the Rocky Mountain foothills and vibrant community. Explore more at the Boulder County Official Website.

Denver County

Denver, the Mile High City, combines urban sophistication with outdoor adventure. Known for its sports, brewing scene, and green innovation, Denver offers a dynamic lifestyle. Check out the City and County of Denver Official Website for city and county services.

Douglas County

Positioned between Denver and Colorado Springs, Douglas County is known for its affluence and health-conscious residents. Castle Rock, the largest city, encapsulates the county's blend of growth and quality of life. Discover more at the Douglas County Official Website.

El Paso County

El Paso County is home to Colorado Springs and several military bases, a hub of national defense and natural beauty. Attractions like the US Olympic & Paralympic Museum draw visitors and residents alike. Visit the El Paso County Official Website for more information.

Jefferson County

Jeffco, as it's affectionately known, is a mix of suburban and natural landscapes. With Lakewood as its largest city and Golden's charm, Jefferson County offers a diverse living experience. Learn more at the Jefferson County Official Website.

Larimer County

With Fort Collins as its heart, Larimer County is known for its craft beer scene and outdoor adventures. As a place of growth and innovation, it balances urban and rural life. Details on county services are available at the Larimer County Official Website.

Mesa County

Grand Junction in Mesa County is a haven for wine enthusiasts and outdoor adventurers, set against stunning mesas. It's a growing community with a focus on the quality of life. For more, visit the Mesa County Official Website.

Pueblo County

With its rich industrial history and educational opportunities via Colorado State University Pueblo, Pueblo County offers a unique blend of cultural heritage and modern living. Information on county services can be found at the Pueblo County Official Website.

Weld County

Weld County is celebrated for its agricultural and energy sectors, experiencing rapid growth while maintaining its rural roots. Greeley, the county seat, embodies the community's spirit and development. More information is available at the Weld County Official Website.

How to Do a Background Check in Colorado

Doing a background check in Colorado is straightforward if you follow these steps:

1. Develop a Clear Background Check Policy

Before getting into background checks, establish a policy aligning with federal and Colorado state laws. This policy should outline the steps your HR team will follow to conduct background checks to eliminate biases and ensure fairness in your hiring process. Training your HR personnel on these policies is crucial to avoid errors.

2. Ensure Notification and Obtain Consent

In compliance with the Fair Credit Reporting Act (FCRA), informing applicants about the background check process is essential through a separate notification form. Moreover, obtaining written consent from applicants before proceeding is a must. This step ensures transparency and legal compliance.

3. Choose a Reliable Screening Provider

While conducting background checks, in-house might seem like a cost-saving option; it's fraught with challenges, including potential inaccuracies and increased liability risks. Opting for a trusted screening provider can save time and ensure accuracy. Look for providers known for their legal compliance, speed, and integration capabilities with applicant tracking systems.

4. Consider The Right Time

Align with Colorado's ban-the-box law by conducting background checks later in the hiring process. This approach not only conserves resources but also respects the privacy of your candidates. Consider running checks on your final pool of candidates or after extending a conditional job offer.

5. Customize Your Background Checks

A one-size-fits-all approach doesn't apply to background checks. A reputable screening partner should offer a range of searches, allowing you to customize reports based on the position's specific needs. This way, you pay only for the data essential to your decision-making process.

6. Evaluate Convictions Fairly

Should a background check reveal a criminal record, assess the conviction with the job in mind. It's essential to consider the nature of the offense, its relevance to the job at hand, and the time elapsed since the conviction.

7. Communicate with Applicants

After reviewing a background check report, keep the lines of communication open with your applicant. Inform them of the findings, especially if any information could impact their employment prospects.

8. Adhere to the Adverse Action Process

If a decision not to hire is based on background check results, diligently follow the FCRA's adverse action steps. This includes sending a pre-adverse action notice with the report, allowing the candidate time to respond, and sending a final notice outlining their rights if proceeding with the decision.

Best Background Check Services in Colorado

Below are the top background check services we've selected based on their reliability, speed, and adherence to Colorado's legal standards. Each service offers unique features to cater to different needs, from criminal records searches to employment screenings.

1. Truth Finder: Best for Criminal Records​​
2. Instant Check Mate: Best for Comprehensive Searches​​
3. Been Verified: Best for Overall Accuracy​​
4. Checkr: Best for Employment Screening
5. Colorado Gov: Best for  Local Information

Truth Finder: Best Background Check Service for Criminal Records

 

Overview

TruthFinder, since its inception in 2014 in San Diego, California, has become a noteworthy player in the background check industry. It's a tool to simplify gathering individuals' personal history or background information. 

With a focus on ease of use, TruthFinder aggregates data from public records, social media, and various other sources, presenting it in an easily digestible format. This service has been beneficial for multiple personal and professional inquiries, from verifying the background of a potential date to conducting preliminary research on a future employee. 

Services/Records Available 

TruthFinder offers extensive services and records, making it a comprehensive choice for those seeking detailed background information in Colorado and beyond. Here's a closer look at what you can expect:

• Unlimited Person Reports: Includes full names, possible aliases, date of birth, phone numbers, and email addresses.
• Social Media Profiles: Access various social media accounts linked to the person.
• Location History: Insights into past and current residential addresses.
• Criminal Records: Details of any criminal history, including arrests, charges, and outcomes.
• Reverse Phone Lookup: Identifies the owner of a suspicious phone number, along with potential social media profiles linked to it.
• Self-Monitoring Tools: Allows individuals to view their records as others would see them, offering a chance to correct inaccuracies.
• Dark Web Scan: Searches the dark web for any signs of personal information being compromised.

Pros & Cons

Pros:

• Accessible Android App.
• Monthly subscription includes unrestricted access to reports.
• Allows users to view and edit their records.
• Up-to-Date Information.
• Adds an extra layer of personal security by monitoring the dark web.

Cons:

• Subscription-Based
• Limited to data on individuals within the United States.

Instant Check Mate: Best Background Check Service for Comprehensive Searches​​

 

Overview

Instant Checkmate, established in San Diego, is a reliable source for conducting background checks. Despite a past hiccup with the FTC regarding the Fair Credit Reporting Act (FCRA) compliance, the company has since revised its guidelines, making it abundantly clear on its website how its services can and cannot be used. 

Instant Checkmate pulls from various sources to compile its reports, including public records, social media, and more, to provide comprehensive insights into individuals' backgrounds.

Services/Records Available 

Instant Checkmate offers an extensive range of services for those looking to gather detailed background information. Here are some of the key features:

• People Search: Provides detailed reports based on names, including possible relatives and connections.
• Criminal Record Search: Access to a person's criminal history, including misdemeanors, felonies, and legal proceedings.
• Reverse Phone Lookup: Identifies the owner of an unknown phone number, with the potential to uncover social media profiles and additional contact information.
• Sex Offender Database: Checks for registered sex offenders in an area, offering peace of mind to users looking to ensure neighborhood safety.

Pros & Cons

Pros:

• Comprehensive database including social media and public records.
• User-friendly mobile app for Android devices.
• Provides a sex offender database for safety concerns.
• Offers unlimited reports, making it cost-effective for multiple searches.

Cons:

• Slower than average report generation time.
• Customer service has received mixed reviews.
• No option to purchase individual reports.

Been Verified: Best Background Check Service for Overall Accuracy​​

 

Overview

BeenVerified, founded in 2007 by Josh Levy and Ross Cohen, has cemented its place in the public records industry by offering an array of services to provide accessible and affordable access to public records. 

With a mission focused on simplifying the search process, BeenVerified enables its users to gather comprehensive background reports, conduct phone number searches, and much more. Its recognition as a fast-growing company in New York City and the US underscores its impact and reliability.

Services/Records Available 

BeenVerified's suite of services caters to various informational needs:

• People Search: Discover contact information, possible relatives, and more.
• Background Search: Access detailed reports encompassing personal, professional, and public records.
• Criminal Records: Investigate someone's criminal history with comprehensive insights.
• Reverse Phone Search: Identify unknown callers and obtain their public records.
• Reverse Email Search: Find out who's behind an email address.
• Reverse Property Search: Uncover ownership and property details.

Pros & Cons

Pros:

• Wide-ranging database covering numerous public records.
• Subscription plans offer competitive pricing for extensive search capabilities.
• User-friendly platform simplifies the search process.

Cons:

• Lacks specialized services like identity theft protection or recovery services.
• The subscription model may not suit users looking for one-time searches.

Checkr: Best Background Check Service for Employment Screening​​

 

Overview

Checkr stands at the forefront of background screening technology with its innovative use of artificial intelligence and machine learning. Based in San Francisco, Checkr's mission is to bring fairness and transparency into the hiring process by offering fast, compliant, and comprehensive background checks. 

This technology-driven approach aims to redefine the future of work, creating opportunities by fostering a fairer hiring landscape. The company's platform is designed to streamline the hiring process, making it faster and more efficient for employers and candidates.

Services/Records Available 

Here's a detailed overview of the services Checkr provides:

• Criminal Background Checks: Searches criminal records databases for any history of convictions.
• Employment Verification: Confirms a candidate's employment history to ensure accuracy on their resume.
• Driving Record Checks (MVR): Review driving history for any violations or suspensions.
• Credit Background Checks: Assesses a candidate's financial responsibility (mainly for financially sensitive positions).
• Drug Testing: Conducts drug screenings to comply with company policies or regulations.
• Health Screening: Ensures candidates meet the health requirements of the job.
• Education Verification: Verifies degrees and certifications listed by the candidate.
• International Background Checks: Screens candidates who have lived, worked, or studied abroad.
• Civil Searches: Looks into civil litigation history.
• Reference Checks: Contacts provided references to gain insights into a candidate's work ethic and character.
• Healthcare Sanctions: Checks for any sanctions that might disqualify a candidate from working in healthcare.
• Continuous Checks: Offers ongoing background checks to ensure continued compliance and safety.
• Professional License Verification: Verifies that professional licenses are current and in good standing.

 

Pros & Cons

Pros:

• Fast turnaround. 84% of checks are completed in less than 15 minutes.
• Compliance focus
• I and machine learning optimize the screening process for efficiency.
• Comprehensive services
• Seamless integration with ATS, HRIS, and onboarding systems.

Cons:

• Complexity for Small Businesses

Colorado Gov: Best Background Check Service for Local Information

 

Overview

The Colorado Bureau of Investigation (CBI), a Colorado Department of Public Safety division, serves as the central repository for criminal history arrest records in Colorado. It provides detailed information based on fingerprints supplied by Colorado law enforcement agencies through its computerized criminal history (CCH) database. 

However, it's important to note that only arrests supported by fingerprints are included in this database. Information such as warrant details, sealed records, juvenile records, and registered sex offenders is not publicly available through CBI but can be obtained through local law enforcement agencies.

Services/Records Available 

In partnership with Logikco LLC, CBI offers various background check services exclusively for the State of Colorado. Here's a breakdown of the services provided:

• Personal Background Checks: Focused on Colorado residents, including those for adoption purposes and employment in sensitive sectors like childcare and healthcare.
• Criminal Records Checks: Offers fingerprint-based searches for criminal history specific to Colorado and nationwide checks for certain applicant groups.
• Employment and Licensing Verifications: Specialized checks for professions requiring state licensure or certification, such as educators, healthcare workers, and those in financial services.

CBI's background check services are tailored to specific needs, with fees varying by the type of check conducted. Here are some examples:

 

 

Pros & Cons

Pros:

• Specialized Services
• Partnership with Logikco LLC
• Includes both state and nationwide checks for various applicant groups.
• Automated and Manual Payment Options

Cons:

• Public Information Restrictions
• Complexity for Non-Traditional Requests

Colorado Background Checks FAQ

Below, we'll answer some common questions to help you understand how everything works.

How Do I Look Up Criminal Records in Colorado?

To find criminal records in Colorado, use the Internet Criminal History Check (ICHC) offered by the Colorado Bureau of Investigation (C.B.I.). This service lets you search for Colorado-only Criminal History Record Information (CHRI) with a name-based check. It's straightforward and meant for anyone needing to check criminal records online​​.

Do I Need a Background Check to Buy a Gun in Colorado?

Yes, you do. Before legally buying a firearm in Colorado, you must pass a background check conducted by the Colorado Bureau of Investigations (C.B.I.). This ensures that all firearm purchases are made by individuals who meet the legal requirements​​.

How Long Does a Background Check Take in Colorado?

The timing can vary, but generally, Colorado aims to complete background checks quickly. For gun purchases, the C.B.I. tries to process these checks within minutes, though it could take longer if more information is needed to complete the check​​.

How Much Is a Background Check in Colorado?

The cost for a background check in Colorado can vary depending on the type of check and the agency conducting it. There is usually a fee for a criminal background check through the Colorado Bureau of Investigation's Internet Criminal History Check (ICHC). Still, specific costs are best obtained directly from their website or by contacting them, as fees can change​​.

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Conclusion

Understanding the ins and outs of Colorado background checks is essential for people and businesses. They play a big part in building trust and safety in many situations, like hiring someone, renting something, or anything else where dependability is important. 

As shown by laws like the Fair Credit Reporting Act (FCRA) and "Ban the Box," the state is committed to fairness. This commitment leads to careful navigation through these processes.

Tools and websites like TruthFinder, InstandCheckMate, BeenVerifed, Checkr, and the Colorado Gov website stand out because they quickly get detailed information about people's pasts.

These background checks are more than just procedural steps; they are the backbone of secure and informed decision-making. As the legal framework in Colorado evolves, staying updated and leveraging the right resources becomes indispensable. 

Engaging with these services simplifies the process and enriches our understanding, ensuring decisions are made with clarity and confidence.