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Boulder County Commissioners' Agenda

BOARD OF COUNTY COMMISSIONERS AGENDA TUESDAY, JUNE 26, 2018 9:30 a.m.
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BOARD OF COUNTY COMMISSIONERS

AGENDA

TUESDAY, JUNE 26, 2018

9:30 a.m.   PUBLIC HEARING

                  Land Use Department:  Docket EP-18-0002 /

                 V-18-0003 524 Kelley Road, LLC; Exemption

                 Plat to merge Lot 22 & Outlot A of the

                 Tall Timbers subdivision, including the

                 creation of a building envelope and vaca-

                 tion of an unused utility easement on an

                 approximately 2.29-acre property. The

                 proposed project is located in the Forestry

                 Zoning District at 524 West Kelly Road, at

                 the junction of West Kelly Road and Junction

                 View Road, in Section 28, T1N, R71W. Tabled

                 from 5/1/18.

                 ACTION REQUESTED:  Decision

10:30 a.m.  BUSINESS MEETING (see separate agenda).

11:00 a.m.  PUBLIC HEARING

                   Land Use Department:  Docket SE-18-0007 /

                   SPR-18-0048 Erben Lot Recognition & Site

                   Plan Review; Subdivision Exemption for a

                   Lot Recognition and Site Plan Review  for

                   a 2,428 sq.ft. residential addition to an

                   existing 3,428 sq.ft. residence where the

                   presumptive size maximum is 4,278 sq.ft.

                   The proposed project is located in the

                   Forestry Zoning District at 878 Sunshine

                   Canyon Drive, approximately 3,400 feet

                   west of the intersection of Green Rock

                   Drive & Sunshine Canyon Drive, in Section

                   26, T1N, R71W.

                   This hearing has been canceled due to the 

                   application being withdrawn.

12:30 p.m.  Administrative Meeting (Small Conference Room).

1:00 p.m.   PUBLIC HEARINGS

                  Housing and Human Services Department:

                  Monthly hearings with the Commissioners

                  1.  Housing Authority;

                  2.  Human Services Division.

                  ACTION REQUESTED:  Information Only

2:30 p.m.   Administrative Meeting (Small Conference Room).

BOARD OF COUNTY COMMISSIONERS

BUSINESS MEETING AGENDA

TUESDAY, JUNE 26, 2018

10:30 A.M.

ITEMS TO NOTE FOR THE RECORD

1.   Applications to Access County Property:

     a.  Strider Sports is requesting use of the Justice

          Center Parking Lot to park their truck and

          trailer in preparation for the Strider Cup World

          Championship, a no pedal balance bike race, from

          Thursday, July 19 at 1 pm through Sunday, July

          22 at 11:00 am;

     b.  Downtown Boulder Foundation is requesting use of

          the Justice Center Parking Lot for artist and

          sponsor parking during the Pearl Street Arts Fest,

          from Friday, July 20 at 5 pm through Sunday, July

          22 at 9 pm;

     c.  Downtown Boulder Foundation is requesting use of

          the Courthouse Lawn for the Pearl Street Arts

          Fest on Saturday, July 21 (9 am – 7 pm) and Sunday,

          July 22 (10 am - 5 pm);

     d.  Lee Troop is requesting use of the Courthouse

          Courtyard for The Pearl Street Mile race finish

          line on Wednesday, August 8 (5 – 8 pm).

          ACTION REQUESTED:  Note for the Record

HOUSING AUTHORITY CONSENT ITEMS

2.   Housing Authority:  Contract with Kimley-Horn and

      Associates, Inc. for traffic and transportation

      consulting services for the Emma St. project ($20,600).

      ACTION REQUESTED:  Approval / Signature

HOUSING AUTHORITY DISCUSSION ITEMS

3.   Housing Authority:  H.A. Resolution 2018-06, Approving

      Disposition of Real Property known as 421 Aspen Ridge

      Drive & 1317 W. Baseline Road in Lafayette (the “Thomas

      Day Property”); and Delegating to the Executive Director,

      the Deputy Director, and all Attorneys of the County

      Attorney’s Office Authority to Sign Contract and Closing

      Documents.

      ACTION REQUESTED:  Adoption / Signature

COMMISSIONERS CONSENT ITEMS

4.   County Attorney’s Office:  Land Use Resolutions

      a.  2018-16, conditionally approving Docket SE-17-0012

         (Albrecht Lot Recognition);

      b.  2018-43, conditionally approving Docket HP-18-0001

         (Lower Castle Rock Bridge);

      c.  2018-44, conditionally approving Docket HP-18-0002

         (Upper Castle Rock Bridge);

      d.  2018-65, conditionally approving Docket LU-18-0009

         (Brookens).

      ACTION REQUESTED:  Adoption / Signature

5.   Building Services Division:  Contract with Villa Masonry,

      LLC for flagstone repairs to the Courthouse Plaza

      ($44,625).

      ACTION REQUESTED:  Approval / Signature

6.   IMPACT Care Management Division:

      Intergovernmental Agreements

      a.  Renewal No. 1 with St. Vrain Valley School District

         for truancy early intervention services, with amend-

         ment No. 1 to increase the not-to-exceed amount from

         $30,000 to $31,000 and to update the Scope of Work

         (Exhibit A) and Fee Schedule (Exhibit B);

     b.  Renewal No. 3 with the Colorado Public Defender’s

         Office for IMPACT partner-ship support services

         ($25,000), with amendment No. 2 to update the Scope

         of Work (Exhibit A) and Fee Schedule (Exhibit B).

     ACTION REQUESTED:  Approval / Signature

7.   IMPACT Care Management Division:  Two-year Contracts

      a.  Renewal No. 1 with Colorado State University Center

         for Family and Couples Therapy for trauma assessment

         services ($40,000);

      b.  Amendment No. 2 with Denver Area Youth Services for

         therapeutic services to increase the not-to-exceed

         amount from $50,000 to $90,000 and to update the

         Scope of Work (Exhibit A), Fee Schedule (Exhibit B)

         and PATHS Transitional Services (Exhibit C);

      c.  Amendment No. 2 with Life Support Behavioral Institute,

         Inc. for therapeutic services to increase the not-to-

         exceed amount from $100,000 to $175,000.

         ACTION REQUESTED:  Approval / Signature

8.   IMPACT Care Management Division:  Agreement renewal

      No. 3 with Youth Villages, Inc. for out-of-home placement

      services ($60,000), with amendment No. 4 to include updated

      Scope of Services (Exhibit A) and to include Fee Schedule

      (Exhibit B).

      ACTION REQUESTED:  Approval / Signature

9.   IMPACT Care Management Division:

     Agreements for out-of-home placement services

     a.  A New World;

     b.  Denver Area Youth Services;

     c.  Maple Star Colorado:

     d.  Mount Saint Vincent Home, Inc. (including Mount Saint

         Vincent Home and Mount Saint Vincent Foster

         Care Program);

     e.  Sample Supports, LLC;

     f.  Tennyson Center for Children at Colorado Christian Home;

     g.  Third Way Center, Inc. (Bannock, Lincoln, Lowry, Pontiac

         and York);

     h.  Turning Point Center for Youth and Family Development,

         Inc. (Mathews Street and Prospect Street);

     i.  Youth Villages, Inc.

     ACTION REQUESTED:  Approval / Signature

10.  Information Technology Division:  Contract with Granicus, LLC

       for webstreaming and agenda automation ($57,309).

       ACTION REQUESTED:  Approval / Signature

11.  Parks and Open Space Department:  Harper Conservation Easement

      a.  Purchase Agreement - Conservation Easement;

      b.  Mechanic’s Lien Letter;

      c.  IGA;

      d.  Conservation Easement;

      e.  Restrictive Covenant - Minerals;

      f.  Restrictive Covenant - Water.

      ACTION REQUESTED:  Approval / Signature

12.  Resource Conservation Division:  Contract renewal No. 1 with

       Western Disposal Ser-vices for in-house trash and compost

       services, drop-off center recycling services, and compactor

       maintenance services, with amendment No. 1 to increase the

       not-to-exceed amount from $220,567 to $275,000.

       ACTION REQUESTED:  Approval / Signature

COMMISSIONERS DISCUSSION ITEMS

Elected Officials and Department Heads Matters

13.  Administrative Services Department:

      2018 Proposed Policy Changes

      1.6   Eligibility for Membership on County Boards and

             Commissions

     1.17  Property Valuation Proceeding Rule

     1.21  Building Alterations and Remodeling Policy

     1.25  Immigration Policy (new)

     2.25  Responsibility for & Disposal of County Property

     2.30  Zero Waste

     2.38  Employee Protection from Reprisal (new)

     3.2   Recruitment

     3.3   Selection and Hiring

     4.10  Bilingual Pay (new)

     5.2   Eligibility

     5.3   Insurance Plans, Flexible Spending Accounts, Health

             Savings Account and Retirement Plan

     5.5   Leaves

     7.2   Retirement

     5.7   Line of Duty Death Benefits (new)

     6.4   Disciplinary Actions and Procedures

    11.4   Chargebacks for Internal Services

    11.12  Purchasing Policies and Procedures

    11.13  Bids/RFPs/Quotes Policies and Procedures

    11.14  Unbudgeted Capital Outlay Policy

    12.1   Contract Policy and Procedure

    13.1   Fleet Management and Maintenance

    13.4   Fleet Standards

    14.1   Furniture and Equipment Moving Services/Procedures

    14.5   Zero Waste Meetings

    15.9   Electronic Waste Policy

    ACTION REQUESTED:  Approval

14.  Administrative Services Department:  Request for a bid

     waiver for KOA Hills for consulting services to support

     IFAS data extract and mapping for Oracle ERP conversion,

     with attached contract (new total $139,719).

     ACTION REQUESTED:  Approval / Signature

Commissioners Matters

15.  Authorization for the Board to go into Executive Session at

     12:30 p.m. on Tuesday, June 26 with Frank Alexander,

     Housing and Human Services Director for a performance

     evaluation pursuant to CRS 24-6-402(4)(f) Personnel Matters.

     ACTION REQUESTED:  Approval

16.  Authorization for the Board to go into Executive Session on

     Wednesday, June 27

     a.  10:30 a.m. with Ramona Farineau, Budget Officer for a

         performance evaluation pursuant to CRS 24-6-402(4)(f)

         Personnel Matters;

     b.  11:00 a.m. with Ben Pearlman, County Attorney, pursuant

         to CRS 24-6-402(4)(b)Legal Advice;

     c.  3:30 p.m. with Eric Lane, Parks and Open Space Director

         for a performance evaluation pursuant to CRS 24-6-402(4)

         (f) Personnel Matters;

     d.  4:00 p.m. to discuss issues related to Department Head

         performance evaluations pursuant to CRS 24-6-402(4)(f)

         Personnel Matters.

     ACTION REQUESTED:  Approval

Administrative Matters

17.  Scheduling and Communications.

Boulder County Department of Housing & Human Services

Housing Authority/Human Services Boards

Monthly Board Meeting Agenda

Tuesday, June 26, 2018, 1:00 – 2:15 p.m.

Commissioners’ Hearing Room – 3rd Floor 

Boulder County Courthouse, Boulder, Colorado

Agenda

1. Call to Order, Housing Authority Board Meeting —

   Housing Authority Board Chair

2. Executive Director’s update—Frank Alexander,

   BCDHHS Director and BCHA Executive Director

   (1:00 – 1:15 p.m.)

   a. Kestrel site visit: United States Department of

      Health and Human Services Administration for Children

      and Families

   b. Regional Housing Strategy updates

      i.Staffing update

     ii.Governance structure update

    iii.Funding update

3.  Coffman Street Community update—Ian Swallow,

    BCHA Housing Development Planner (1:15 – 1:30 p.m.)

    a. Memorandum of Understanding with BCHA, Boulder County,

       Longmont Downtown Development Authority, General

       Improvement District, City of Longmont

    b. Entitlements and financing timeline

    c. Program updates

    d. June 26, 2018, 4-6 p.m. Community Open House.

       Location—Christ Church International, 527 Main Street, 

       Longmont, CO 80501

4.  Housing Division Director update—Norrie Boyd,

    Housing Division Director, BCDHHS (1:30 – 1:45 p.m.)

    a. Long’s Peak Energy Conservation updates

       i.Next phase of County Sustainability work plan

    b. Kestrel Community updates

       i. Financing conversion timeline

      ii. Push to move forward enhancements to pedestrian and

          vehicle flow

     iii. Community building activities

5.  BCHA Financial update—Will Kugel, Finance Division Director,

    BCDHHS (1:45 – 2:00 p.m.)

    a. Housing Choice Voucher update

    b. Property Operations update

    c. Kestrel finance update

6.  Matters from Members of the Housing Authority Board

7.  Matters from Members of the Public on Housing Authority topics

8.  Call to Order – as Human Services Board

9.  Matters from Members of the Human Services Board

10. Matters from Members of the Public on Human Services topics (approximately 2:05 p.m.)